AIDS Services of Austin
  • 18-Sep-2018 to 29-Oct-2018 (CST)
  • Finance
  • Austin, TX, USA
  • Full Time


ASA is looking for an Operations Manager complimentary to a high functioning Finance team, working closely with the Director of Finance and Administration and Senior Accounting Manager. Under the direct supervision of the Director of Finance the Operations Manager is responsible for processing accounts payable; managing and processing payroll; performing ad-hoc financial analysis; medical and dental receivables management and reconciliation; coordinating the purchasing and tracking of fixed assets and assisting in preparing financial statements.


Ideal Candidate Profile 

Organized and Able to Manage Multiple Competing Priorities - You have excellent organization skills and are highly skilled at prioritizing multiple tasks and deadlines; shifting gears when necessary. You do not compromise your meticulous attention to detail. You use sound judgment when prioritizing and know when to solicit assistance or delegate tasks. You thrive and deliver consistent and accurate results in a fast paced environment. Problems are typically viewed as opportunities and enjoy guiding others to find realistic solutions. Effective communication is a strong suite and you are able to engage and achieve results in diverse situations.

 Collaborative - You are a collaborative team player, prioritizing team success along with individual performance. High functioning teams excite you. Highly effective communication is a strong suite. You effectively utilize interpersonal skills to cultivate relationships at all levels of the organization. You value differences, recognizing that different perspectives and cultural diversity make the world a better place to exist. Is consistently above board, beyond reproach and trustworthy when handling confidential staff and agency budget information. You are someone who cares about positive relations. You build strong relationships, and you deliver effective team, client and patient-centric solutions.

Analytical and Independent Decision Making You demonstrate strong problem-solving skills, with the ability to critically think and present creative solutions You draw insight from complexity and find ways to overcome obstacles and barriers and achieve goals. Making independent decisions does not intimated you. You take initiative and can anticipate needs before having to be asked. You exercise exceptional decision quality in the development of grant budgets, and displays exceptional attention to detail in budget tracking and reporting, communications with grant contacts, and the need for any revisions to staff funding or grant budgets. 

Goal Setting and Time Management You are strategic and forward thinking who remains rooted in the present. You have a proven track record for setting, evaluating, and meeting short and long term goals. Goals set are realistic, attainable, specific, flexible, and carefully considered based on ability and capacity. You are resourceful and know how to secure and deploy resources both effectively and efficiently. You have high tolerance for multiple priorities, deadlines, ambiguity and complexity, and efficient with limited resources. While balancing many tasks at once, work well on time for appointments and meetings, and completing projects. You have the capacity to sustain peace, grace, and professionalism under fire. 

Stress Management and Patience Your approach work as a dedicated and self-driven, reliable, and resilient professional; rebounding from setbacks and adversity with both poise and ease. You acknowledge and manage stressors in the work environment day-to-day, in the event of crisis, and do not overcommit. You are adaptable and not easily phased by change. You set clear boundaries focusing on what you can influence while remaining flexible. Opposition and challenge is met with optimism. You prioritize time for mental breaks and self-care and have support systems.

Mission Driven - You have a passion to serve underserved and marginalized populations. You're a strong believer that all people should build and live health and empowered lives free from stigma. You are motivating and able to engage others in the pursuit of our mission. You are a trailblazer and looking for a career that makes a difference.

Core Requirements: 

  • High school diploma or GED required. Bachelor's degree in Accounting, Business Administration, or closely related field preferred
  • 3 year's relevant  in payroll administration and fund accounting or relevant experience
  • 3 year's demonstrated experience managing third party payroll databases and/or front and back end payroll in house
  • Strong working knowledge of GAAP compliance, general ledger, payroll, accounts payable/receivable, developing budgets and financial analysis
  • Proven experience with budget preparation and financial planning and reporting
  • Proficiency with Microsoft Excel and Outlook
  • Experience using financial systems and business reporting tools; Abila MIP highly preferred
  • Experience using payroll systems and reporting tools; ADP or Abila highly preferred
  • Intermediate proficiency with other Microsoft applications (Word, PowerPoint, etc.)
  • Personal transportation is required
AIDS Services of Austin
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