AIDS Services of Austin
  • 08-Jan-2020 to 24-Jan-2020 (CST)
  • Finance
  • Austin, TX, USA
  • $40,000 - $45,000
  • Full Time

ASA is looking for a Payroll and Accounts Payable Specialist who wants to have a lasting impact on the community to complement to our Finance team! The Payroll and Accounts Payable Specialist is responsible for preparing financial documents; processing accounts payable; and managing and processing semi-monthly payroll.

Ideal Candidate Profile 

You're organized and are a pro at managing competing priorities: You have excellent organization skills and are highly skilled at prioritizing multiple tasks and deadlines, shifting gears when necessary. You do not compromise your meticulous attention to detail, and you use sound judgment when prioritizing. That said, you know when to solicit assistance or delegate tasks! You thrive and deliver consistent and accurate results in a fast-paced environment.

You're all about a collaborative approach: You are a collaborative team player, prioritizing team success along with individual performance. You effectively utilize interpersonal skills to cultivate relationships at all levels of the organization, and you value differences, recognizing that different perspectives and cultural diversity make the world a better place to exist. You are someone who cares about building strong, positive relations, and you are proactive about doing so.

You're analytical and an independent decision maker, to boot!: You demonstrate strong problem-solving skills with the ability to critically think and present creative solutions! Because making independent decisions does not intimate you, you take initiative and can anticipate needs.

Setting goals and managing time are things you do well: You are strategic and forward thinking while remaining rooted in the present. You have a proven track record for setting, evaluating, and meeting short- and long-term goals, and the goals set by you are realistic, attainable, specific, flexible, and carefully considered based on ability and capacity! You have high tolerance for multiple appointments, projects, deadlines, and ambiguity and complexity, and yet you do not overcommit. 

You're patient and manage stress effectively: You approach work as a dedicated and self-driven, reliable, and resilient professional who rebounds from setbacks and adversity with both poise and ease. You acknowledge and manage stressors in the work environment day-to-day, and you prioritize time for mental breaks and self-care and have support systems. 

You're mission driven: You have a passion to serve underserved and marginalized populations, and you're a strong believer that all people should build and live health and empowered lives free from stigma. You are looking for a career that makes a difference.

A successful Payroll and Accounts Payable Specialist must be willing and able to:

  • Process high volume of accounts payable invoices and checks (multiple accounts for various programs).
  • Process payroll, manage timesheets, and applicable payroll related adjustments
  • Maintain payroll files.
  • Maintain vendor relationships and resolve discrepancies in a timely manner.
  • Maintain all filing of accounting records and required documents.
  • Prepare and distribute annual W2 and 1099 reports
  • Prepare documents for and participate in annual audit by outside firm and site visits from grantors.

Qualifications and Requirements

  • High school diploma or GED required.
  • 1 year of general nonprofit experience required.
  • 1 year experience using payroll systems and reporting tools required (ADP, Abila, and Microix preferred).
  • Knowledge of GAAP compliance, general ledger, payroll, accounts payable/receivable, developing budgets, and financial analysis required.
  • Intermediate proficiency with Microsoft Excel, Outlook, Word, PowerPoint, etc. required.
  • Must be able to hold and maintain a valid Texas driver's license and a safe driving record.

Preferred Qualifications

  • Bachelor's degree in Accounting, Business Administration, or closely related field preferred.
  • Proven experience with financial planning and reporting preferred.


Monday through Friday, 8:30 a.m. - 5:30 p.m.


$40,000 - $45,000


ASA offers a comprehensive benefits package that includes a generous paid time off (PTO) program and a 403(b) retirement plan with employer contributions. Additionally, along with Medical, Dental and Vision insurance benefits, ASA provides the option to elect Voluntary Life insurance and the following supplemental products: Critical Illness, Hospital Indemnity, and Accident insurance. We also offer company-paid Short and Long-Term Disability insurance, Group Life insurance, an Employee Assistance Program, and Bereavement Leave.

About AIDS Services of Austin

Founded in 1987, ASA services are located across three campuses in the greater Austin area. Our main campus houses the Moody Medical clinic, case management, insurance assistance, housing, food and nutrition services, and administrative services; the Jack Sansing Dental Clinic provides dental care to approximately 1,500 HIV-positive patients annually; and the Springdale location houses The Q/La Q and our Health Promotion programs that provide preventative and positive services for persons affected by HIV.

AIDS Services of Austin (ASA) employs a majority-minority staff and is an equal opportunity employer. We are committed to fostering collaboration founded on integrity and respect, with the conviction that this strengthens our vision for an empowered community committed to healthier lives, free from stigma, for people affected by HIV and AIDS. ASA neither condones nor tolerates discrimination or harassment on the basis of race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, public assistance status, mental health status, or any other protected status.

ASA participates in E-verify.

AIDS Services of Austin
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